Transport 17 AGM – Tuesday 25 th March, 2025
Totley Library, Baslow Road, Sheffield

At 7.30pm

Present: John Boyington (Management Committee (MC)) – Chair, Peter Bellamy (MC), Phil Taylor
(MC) - Treasurer, Colin Ross (MC), Fiona Smith (T17 Operations Manager), Sandra Longley
(Shareholder (SH)), John Savournin (SH), Darryl Creed (SH), Diane Ellis (SH), Val Burke
(Volunteer (V)), Fay Jones (V), and Hugh Murray (V).

Apologies: Mrs S Farmer (SH), Mr N Farmer (SH), Mr M Roberts (SH), Mrs V Fillieul, Mrs V Edwards, Mrs

L Walkden, and Mrs M Jones.

 

 

AGENDA
1. Welcome those present
Confirmed there was a quorum of 4 shareholders present, enabling the meeting to proceed.

2. Note apologies

3. Pursuant to Rule 9(b) appointing Fiona Smith as Secretary for the purposes of this meeting and
dissolution paperwork.
Nominated by Darryl Creed, seconded by Sandra Longley and approved by attendees.

4. Introducing the new members of the T17 Management Committee.
Introduced Colin Ross, former Liberal Democrat Councillor for the local area, and Lord Mayor of Sheffield.
His appointment to the committee was noted by those present.

5. Thanks to retiring members of the committee.
The committee had received Donna Pierpoint’s resignation in January this year. The meeting formally
thanked her for the contributions she had made while a member of the management committee.

6. To receive and approve the draft accounts for 2024/Re-appoint auditors
Phil Taylor, Treasurer, provided a headline summary of the 2024 draft accounts. 2024 was a good year
financially for T17. There was a lower than expected deficit, we were ahead of budget, spent £40,000 on a
new bus, and ended the year with £94,000 in the bank. Income was significantly up on the previous year,
mainly due to an increase in grants and donations received, in particular 2 significant legacy donations. It
was recognised that T17 also received a significant number of smaller donations throughout the year.
However, our expenditure was also up on the previous year. Of particular note are the vehicle
maintenance costs which were nearly double what had been budgeted for, and the cost of the internal
renovation works that had been completed. Expect an increase in costs in 2025 but also hope to increase
our income and raise money for a new minibus.

 Draft accounts for 2024 were approved by attendees, following a proposal by Sandra Longley, and
seconded by John Savournin.

 Darryl Creed proposed re-appointing the auditors (CJ Woodhead and Co, Ltd), seconded by Val
Burke, and approved by all attendees.

7. A short annual report summarising T17 activities through 2024
Paper copies of the report were shared with those present as well as the main headlines. It was agreed
that further copies could be obtained via email.

An update on the new lease was provided to those attending; a 5yr lease has been agreed and is being
signed. In addition, it was noted that a planning application has been submitted relating to the property at
the rear of T17 offices. Comments have been submitted on behalf of T17, including noting access required
for fire evacuation. It was also noted that the Cross Scythes pub has been re-opened under new
management which could impact on the location of one of our buses. Fiona Smith is in the process of
making contact with the new owners.

8. To consider, and if thought fit to, confirm the previous dissolution resolutions* and make
arrangements for signing, by shareholders, of the necessary forms required by the FCA.
*That Transport 17 Limited be dissolved and all its assets, business and undertaking be transferred
to a Charitable Incorporated Organisation [CIO].
Peter Bellamy provided a summary of the process completed to date, including the change in rules agreed
by the FCA, the reduction in shareholder numbers, and the resolution passed at a previous meeting to
transform T17 from registration under the Community and Co-operative Benefits Societies Act, 2014, to a
CIO. He requested confirmation from those shareholders present at the meeting that they were happy
with the above and requested their signatures on the FCA dissolution document. Approval was given by
those present.
A discussion was had regarding the processes and attempts made to contact all the shareholders on the
original list. The meeting was reassured that the FCA has very strict rules which T17 have adhered to, to
safeguard against the possibility of individuals being removed from a shareholder list against their wishes.

9. Signing paperwork
The 4 shareholders present signed two copies of Appendix 1 of the FCA dissolution paperwork (Darryl
Creed, Sandra Longley, John Savournin, and Diane Ellis). It was agreed that the other shareholders who
were absent but in favour of the dissolution, would be asked to sign two copies of Appendix 3 of the FCA
dissolution paperwork, and the statutory declaration completed.

10. AOB
Minibus
Concerns were raised by some attendees about the type of minibus that would be purchased in the future.
Information was shared regarding the proposed process to be completed when purchasing a new minibus
and lessons learned from the recent purchase.
Larger grants
It was confirmed that larger grants would be needed to fund a brand new minibus. We would hope to
have better access to larger grants once T17 is registered as a CIO. Additional funding options are also
being explored via liaising more widely with other CT providers and the SY Combined Mayoral Authority
(SYCMA).
AGM
The committee were asked if there would be a yearly AGM held once T17 was a registered CIO. It was
confirmed an AGM would be held but it would likely take a different form.
Thanks
Sandra Longley expressed a heartfelt thank you to the management committee for their role in facilitating
the changes at T17 to enable the modernisation of the organisation.

11. Close of meeting
The meeting closed at 8.30pm.